PENCIL

PENCIL- Partnership Manager

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Full-Time
Part-Time
Nashville TN

Partnership Manager

Reports to: Director of Partnerships

Supervises: Volunteers, Interns

Schedule: Full-time, salary

Wage Scale: $50,000 - $54,000 annual equivalent salary

FLSA Status: Exempt

PENCIL’S VISION AND CORE COMMITTMENTS:

PENCIL links community resources to Nashville Public Schools to help young people achieve academic

success and prepare for life.

PENCIL exists to create a world where Metro Nashville Public School (MNPS) students and teachers have

equitable access to resources and opportunities, empowering students to succeed now and in the

future. We will do this by creating a community that respects the unique perspectives and experiences

of all stakeholders through proactive listening, continuous learning, and tireless advocacy for every

student.

Our work is guided by the needs of MNPS, is student centric, and is achieved through intentional

partnerships and tangible engagements.

As the PENCIL team, we will:

 Be collaborative and inclusive —By encouraging conversations that amplify and uplift the voices

of all students and communities, especially those marginalized by inequitable systems.

 Act with transparency and integrity — By striving to continually educate ourselves, intentionally

recruit and retain diverse staff and stakeholders, and encourage everyone to share their

authentic perspectives and experiences to our work.

 Demonstrate kindness and gratitude— By valuing the unique experiences that each student,

staff, and community member bring to our work.

POSITION SUMMARY:

This position is responsible for managing and directing all phases of PENCIL Partnerships and other

PENCIL-related volunteer programs within a designated portfolio of Metro Nashville Public Schools. A

primary focus is the onboarding of new community Partners and volunteers and ongoing successful

relationship management with existing constituents (businesses, volunteers, donors, organizations, etc.)

and school personnel.

Linking community resources to Nashville Public Schools to help young people achieve academic success and prepare for life.

The Partnership Manager will play a significant role in successfully fulfilling the specific outcomes and

objectives identified in PENCIL’s annual strategic plan, therefore having a diverse skill set and ability to

successfully manage multiple high-level relationships simultaneously is critical.

This position's main goal is to ensure the productive engagement of business and civic partners with

MNPS to increase the academic success of students while supporting school staff and strategic plan

objectives.

ESSENTIAL FUNCTIONS:

1. Serve as the primary account manager for PENCIL Partnerships; ensure that all partners are

successfully navigated through the PENCIL Partner Continuum; personally contact Partners on a

regular basis to best support Partnerships

2. Build strong working relationships with MNPS administrators, school principals, academy

coaches and school staff through ongoing communications and collaborative initiatives; ensure

continuous collaboration between PENCIL and MNPS district executive leadership, and align

Partnership engagement with MNPS strategic initiatives

3. Document all activities in the designated customer relationship management tool (Salesforce) in

a timely, accurate and complete manner to show a full picture of all partnerships, ensuring that

data is kept current at all times

4. Provide support on all PENCIL virtual tools including PENCIL Connect and PENCIL Me In; offer

encouragement and positive reinforcement to stakeholders in utilizing these tools

5. Research, identify and follow up on potential partnership prospects as guided by the needs of

your set school portfolio

6. Work collaboratively and proactively with PENCIL’s marketing and communications team to

assure Partners are receiving appropriate amounts of information and being appropriately

recognized by PENCIL

7. Attend networking opportunities, professional development, and community events to promote

PENCIL, recruit Partners, and further your professional learning

8. Provide support and to the Development Team for grant applications, reports, and other

submissions as-needed

9. Routinely take the lead at representing PENCIL in stakeholder meetings (i.e. Information

Sessions, Nashville Chamber of Commerce, Academies of Nashville, National and Local

Conferences)

10. Performs other functions as assigned

Linking community resources to Nashville Public Schools to help young people achieve academic success and prepare for life.

QUALIFICATIONS:

 EDUCATION – Bachelor's Degree is preferred or equivalent experience

 SKILLS –

o Successfully manage multiple high-level relationships simultaneously

o Demonstrate exceptional written and oral communication skills

o Have exceptionally strong inter-personal skills, including the ability to read and respond to

body language

o Demonstrate intermediate computer skills, including a working knowledge of Salesforce (or

similar CRM), Microsoft Outlook, Word, Excel, PowerPoint, Microsoft Teams, and Zoom

o Be comfortable, confident, and outgoing in various types of social settings

o Work independently and proactively without daily instruction, but also be an engaged and

participatory member of the larger team

o Practice strong conflict resolution skills

o Be able to problem solve, set and accomplish goals, and meet deadlines

o Stay organized and keep accurate, detailed, and thorough documentation of activities

o Be fluent in a language other than English (preferred)

 EXPERIENCE – A minimum of two years of successful work experience; ideally in volunteer

management, customer relations, public education, nonprofit development, community

engagement, and/or account management. A minimum of one-year experience working with school

leadership and staff is preferred.

 CONFIDENTIALITY – ability to manage sensitive information in a professional and confidential

manner as outlined in PENCIL’s Confidentiality Policy

ENVIRONMENTAL CONDITIONS & PHYSICAL DEMANDS:

 Must be able to travel or virtually connect to schools and Partners on a daily basis; local travel can

be extensive, and reliable daily transportation is required.

 Moderate physical activity performing somewhat strenuous daily activities of a primarily

administrative nature.

 Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes

of objects and materials.

 The employee must occasionally lift and/or move up to 25 pounds.

 The employee is required to stand, walk, climb and balance.

WORK SCHEDULE & HOURS:

PENCIL’s office hours are Monday – Friday, 8am – 5pm. Work hours and location can be flexible as long

as objectives are met. Occasional evening and weekend hours for special events may be needed.

DIVERSITY & EQUAL OPPORTUNITY:

Linking community resources to Nashville Public Schools to help young people achieve academic success and prepare for life.

PENCIL is committed towards developing a diverse staff that reflects the community we serve. Research

shows that candidates from underrepresented communities often do not submit a resume if they do not

feel highly qualified in all areas, therefore we extend an invitation to all candidates to apply, especially

those from historically underrepresented communities, including but not limited to, those identifying as

Black/African American, Indigenous/Native, Hispanic/Latinx, Asian American/Pacific Islander, Middle

Eastern/North African and other people of color; LGBTQ+ candidates; and candidates with disabilities.

PENCIL is an affirmative action and equal opportunity employer. All qualified applicants will receive

consideration for employment without regard to race, color, religion, sex, sexual orientation, gender

identity, gender expression, national origin, age, protected veteran or disabled status, or genetic

information.

This job profile is not intended to be all inclusive of tasks required, it is to provide a general description of

essential job responsibilities.

__________________________________________________________ _______________

Employee Signature Date

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